)
)
Allotment Management
Effortless Allotment Management for Your Team
Streamline your allotment management processes with an intuitive platform that simplifies the complexities of managing plots, tenant relationships, and operational tasks.
Streamline your allotment management processes with an intuitive platform that simplifies the complexities of managing plots, tenant relationships, and operational tasks.
Effortlessly maintain a comprehensive database of tenants, complete with contact details and letting agreements. This centralised approach strengthens tenant relationships and simplifies compliance with contractual obligations.
Keep track of your waiting list applicants and plot offers effortlessly. Prioritise and manage your waiting list in one place, ensuring a fair and efficient process for prospective tenants.
Access detailed analytics and reports on plot utilisation, maintenance history, and tenant performance. Then use this data to make informed decisions that optimise your allotment management strategy.
It’s making my life easier so thanks to you and your teams who have worked these projects for us.
Allotment Lead
Manchester City Council
We use a full suite of programmes which has helped considerably in the management of our enquiries, grounds operations, play and allotments.
Recreation and Amenities Manager
Banbury Town Council
They will always go out their way to help and come up with better concepts to make my job easier.
Seafronts Assets Officer
Tendring District Council
As a manager, you face the daunting challenge of overseeing multiple plots, each with its own unique requirements. The sheer volume of tasks and limited visibility into plot conditions can make it difficult to make informed decisions, leading to stress and potential oversights in management.
Orkastrate equips you with real-time insights and comprehensive reporting tools, enabling you to efficiently manage your entire allotment portfolio. With a user-friendly dashboard, you can easily assess the status of each plot, prioritise maintenance tasks, and allocate resources where they are needed most. Say farewell to guesswork and embrace a data-driven approach to allotment management!
As the vital link between tenants and management, you often find yourself navigating a maze of communication challenges and administrative duties. Manually tracking plot information with outdated systems can lead to inaccuracies, delays, and frustration in responding to tenant needs.
With Orkastrate, you can streamline your processes and improve communication across your team. Our intuitive platform simplifies the tracking of plots and tenants, allowing you to easily update information, manage agreements, and generate reports with minimal effort. This means you can dedicate more time to what truly matters: enhancing allotment spaces and fostering community connections.
As a field operator, you require instant access to accurate information about the plots you manage. Relying on cluttered spreadsheets or outdated systems can hinder your efficiency, leading to missed maintenance opportunities and added frustration in your daily tasks.
Orkastrate provides mobile access to all essential asset data, allowing you to manage tasks and report issues directly from the field. Whether you’re tending to individual plots or maintaining communal areas, you’ll have the necessary information at your fingertips, enabling you to work efficiently and effectively. Plus, you’ll gain confidence knowing that your efforts contribute significantly to the health and vibrancy of your allotments.
At Orkastrate, we believe in simple, transparent pricing. Annual subscription cost is based on the number of active plots (see table for ranges) and includes 25 concurrent licences (which we have found is more than enough for most customers … but if you need more then let’s discuss).
As part of your onboarding experience, there may be a one-time charge for data migration and training. The exact cost will depend on the size and complexity of your requirements. However, in our experience this is between £2,000 – £4,000 + VAT.
Orkastrate is designed to handle various types of allotments, including community gardens, individual plots, and communal spaces. The system efficiently tracks each plot’s details, including location, condition, and tenant information.
Orkastrate simplifies the rent collection process by allowing you to generate invoices, track payments, and set up diverse charging structures for different plots. This ensures a smooth financial operation and timely revenue collection.
Absolutely! Orkastrate can be tailored to meet the unique requirements of your organisation, including custom fields and tables. This flexibility ensures the system seamlessly integrates into your existing operations.
Yes, Orkastrate is committed to data security and adheres to all relevant privacy regulations. Your sensitive information is safeguarded through robust security measures.
Orkastrate facilitates clear and efficient communication by providing automated notifications and updates to tenants and stakeholders. This ensures that everyone is informed about plot availability, maintenance schedules, and important announcements.
Orkastrate includes features for tracking waiting list applicants and managing plot offers. You can efficiently prioritise applicants and extend offers, ensuring a fair and organised process for all interested parties.
Yes! Orkastrate is accessible from mobile devices, allowing you to manage allotments and access important information on the go. This flexibility ensures that you can stay connected and responsive, no matter where you are.