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Effortlessly manage bookings for sports fields, community halls, and event spaces. With Orkastrate’s intuitive platform, streamline your booking process, automate communications, and keep everything organised – so you can focus on maximising venue usage.
From football pitches to market stalls, manage all your venue bookings from one centralised platform. Say goodbye to juggling spreadsheets or manual systems, and keep your spaces running smoothly.
Check the availability of your venues in real-time and make quick, informed decisions. Easily handle multiple venues and booking conflicts, ensuring everything is booked correctly the first time.
Streamline the booking process with automated emails and notifications for bookings, cancellations, and changes. Keep organisers and users informed without lifting a finger.
Set up different pricing structures for varied events, venues, or peak times. Automatically generate invoices, track payments, and keep financial records tidy and up-to-date.
It’s making my life easier so thanks to you and your teams who have worked these projects for us.
Allotment Lead
Manchester City Council
We use a full suite of programmes which has helped considerably in the management of our enquiries, grounds operations, play and allotments.
Recreation and Amenities Manager
Banbury Town Council
They will always go out their way to help and come up with better concepts to make my job easier.
Seafronts Assets Officer
Tendring District Council
Issues: Keeping track of multiple bookings across various venues can be overwhelming, especially when managing enquiries, confirming reservations, and ensuring smooth operations. Without an efficient system, there’s room for double bookings, missed communications, and revenue loss.
Benefits: Orkastrate simplifies the booking process with a clear, real-time view of all venues and their availability. Automating communications and confirmations reduces manual work, while detailed reporting ensures you have the data you need to assess venue utilisation and manage your revenue streams effortlessly.
Issues: Managing venue maintenance alongside bookings can be tricky. You need to ensure the spaces are available and well-maintained for users, while also keeping up with ongoing maintenance or urgent repairs.
Benefits: With Orkastrate, you can plan for maintenance around existing bookings and track any ongoing repairs to avoid disruptions. Automated updates help keep both the team and venue users informed, preventing issues before they arise and ensuring a smooth user experience.
Issues: Manually tracking invoicing and payments can lead to inefficiencies, errors, and lost revenue. Different pricing structures for venues or events can complicate the process further.
Benefits: Orkastrate’s invoicing feature automatically generates invoices based on your custom pricing structure, tracks payments, and provides a clear financial overview. It’s simple to set up and saves time, ensuring your finances are always accurate.
As part of your onboarding experience, there may be a one-time charge for data migration and training. The exact cost will depend on the size and complexity of your requirements. However, in our experience this is between £2,000 – £4,000 + VAT.
Orkastrate allows you to manage bookings for multiple venues, from sports fields to community halls, all in one platform. You can easily view availability, schedule events, and avoid double bookings.
Absolutely! You can customise everything from pricing structures to booking policies based on the unique requirements of each venue. Orkastrate adapts to your needs, making it easier to manage diverse spaces.
Yes. The platform sends automated emails for bookings, cancellations, and updates, keeping both organisers and users informed at every step without manual intervention.
Yes, data security is a priority. Orkastrate ensures your booking system complies with data protection regulations, keeping sensitive information safe through secure storage and regular backups.
Yes, Orkastrate offers detailed financial reporting, including occupancy rates, payment history, and revenue tracking. This helps you monitor performance and optimise the use of your venues.